Maintenance requests arrive through many channels
A repair can be reported by phone, email or chat, then lose its owner or status.
Co-owned buildings · maintenance · owner communication
Make building matters easier to follow for everyone involved.
When requests, contractor updates, owner notices and meeting actions are spread across messages and files, it is difficult to see what has happened and what comes next. We can shape a shared workflow around the way your buildings are managed.
For professional building managers, syndics and co-owner representatives coordinating common-property operations.
A discussion of one building-management process · A proposed first workflow · A high-level proposal with assumptions
FrançaisWhich building tasks are hardest to keep track of?
Owners ask for updates on the same issue
Without a clear record, staff repeat explanations about works, costs and timing.
Contractor actions are hard to follow
Quotes, approvals, access arrangements and completion evidence can sit in separate folders.
Meeting decisions need follow-through
Agreed actions can be missed when minutes and task lists are not connected.
A clear record for each building issue
We start with your actual process for logging a request, approving work, updating owners and closing the task. Financial and statutory workflows are included only when the rules and controls are agreed.
Log and assign requests
Capture the building, location, issue, responsible person and next update.
Track work to completion
Keep contractor details, quotes, approvals, progress and completion notes together.
Keep owners informed
Publish approved updates and documents to the right people.
Turn decisions into tasks
Record agreed actions and owners; statutory meeting functions require separate legal review.
Four views through a building workflow
Illustrative screens with fictional buildings and requests. They show possible workflows, not legal advice or a claim about an existing client system.
MIllustrative product screenBuilding management
Sample recordsTM
Harbour Court · 48 units · November sample
Building operations overview
Fictional sample recordsIllustrative only
9 open mattersWorking view · sample
Building overviewExample record
Open requests by buildingRelative scale · sample
Harbour Court · HC4
AGM · 12 Nov · 2 updates due
Palm Residence · PR3
Contractor visit · 04 Nov · 1 quote to review
Les Jardins · LJ2
Committee · 10 Nov · Minutes to file
Visible total: 9 requests across three fictional buildings.
Showing 3 sample records01–03 / 03
No-cost first discussion
Request a free workflow assessment
Tell us how your team handles maintenance, contractor follow-up and owner updates. We’ll identify a practical first workflow and prepare a high-level proposal with assumptions and indicative timing and cost.
- A discussion of one building-management process
- A proposed first workflow
- A high-level proposal with assumptions
A clear first step
Choose a recurring issue
Tell us which building task creates the most follow-up.
Map who does what
We clarify owners, contractors, approvals and updates.
Review a first workflow
Receive a proposal with scope and assumptions.
Questions building managers ask
Can owners submit maintenance requests?
That can be included if it fits the agreed workflow. Access, required details and how requests are assigned should be defined with the management team.
Can the system manage contributions and accounts?
This depends on accounting requirements, payment connections and reconciliation controls. Those details need to be reviewed before inclusion.
Will it prepare legally valid meeting decisions?
The system can help organise documents and track actions. Any statutory rules or legally binding meeting functions require current local legal review.
What is included in the free assessment?
An initial discussion and high-level proposal. A detailed audit or prototype is scoped separately.